Every job in Hello Recruiter follows a lifecycle from creation to closure.
Job Statuses
| Status | What It Means | Candidate Impact |
|---|
| Draft | Job is being configured, not visible to candidates | No applications accepted |
| Active | Job is live and accepting applications | Candidates can apply and interview |
| Paused | Job is temporarily on hold, hidden from career page | No new applications accepted; in-progress interviews can still be completed |
| Closed | Hiring complete, job archived | Removed from career page |
Publishing and Sharing
When you change a job’s status to Active:
- It becomes visible on your company’s career page
- A unique job URL is generated that you can share anywhere
- Candidates can begin applying and completing AI interviews
Pausing a Job
When you need to temporarily stop accepting new applicants without closing the role entirely:
- The job is hidden from your career page — no new candidates can find or apply to it
- In-progress interviews continue — candidates who have already received an invitation can still complete their interview
- All existing data is preserved — scorecards, candidate profiles, and pipeline status remain unchanged
- You can resume the job at any time by switching the status back to Active
When to pause vs. close. Pause when you expect to resume hiring soon — for example, if you’re catching up on a backlog of candidates, waiting on budget approval, or the hiring manager is on leave. Close when the role is filled or you’ve decided not to hire for it.
Closing a Job
When you’re done hiring for a role:
- The job is removed from your public career page
- Candidates can no longer apply
- Pending interview invitations expire
- All candidate data, evaluations, and insights are archived and remain accessible
Keep your career page tidy. Promptly close or pause jobs that aren’t actively hiring. This creates a better experience for job seekers and ensures your active listings are always accurate.
Status Transitions
Not all status changes are available from every state. Here’s what you can do from each:
| From | Can Change To |
|---|
| Draft | Active |
| Active | Paused, Closed |
| Paused | Active, Closed |
| Closed | Active (re-open) |
Re-opening a closed job brings it back to Active status and makes it visible on your career page again. All previous candidate data is still attached. New candidates can apply alongside the existing pipeline.
