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Documentation Index

Fetch the complete documentation index at: https://docs.hellorecruiter.ai/llms.txt

Use this file to discover all available pages before exploring further.

Every job in Hello Recruiter follows a lifecycle from creation to closure.

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Job Statuses

StatusWhat It MeansCandidate Impact
DraftJob is being configured, not visible to candidatesNo applications accepted
ActiveJob is live and accepting applicationsCandidates can apply and interview
PausedJob is temporarily on hold, hidden from career pageNo new applications accepted; in-progress interviews can still be completed
ClosedHiring complete, job archivedRemoved from career page
Job Status Dropdown

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Publishing and Sharing

When you change a job’s status to Active:
  • It becomes visible on your company’s career page
  • A unique job URL is generated that you can share anywhere
  • Candidates can begin applying and completing AI interviews

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Pausing a Job

When you need to temporarily stop accepting new applicants without closing the role entirely:
  • The job is hidden from your career page — no new candidates can find or apply to it
  • In-progress interviews continue — candidates who have already received an invitation can still complete their interview
  • All existing data is preserved — scorecards, candidate profiles, and pipeline status remain unchanged
  • You can resume the job at any time by switching the status back to Active
When to pause vs. close. Pause when you expect to resume hiring soon — for example, if you’re catching up on a backlog of candidates, waiting on budget approval, or the hiring manager is on leave. Close when the role is filled or you’ve decided not to hire for it.

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Closing a Job

When you’re done hiring for a role:
  • The job is removed from your public career page
  • Candidates can no longer apply
  • Pending interview invitations expire
  • All candidate data, evaluations, and insights are archived and remain accessible
Keep your career page tidy. Promptly close or pause jobs that aren’t actively hiring. This creates a better experience for job seekers and ensures your active listings are always accurate.

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Status Transitions

Not all status changes are available from every state. Here’s what you can do from each:
FromCan Change To
DraftActive
ActivePaused, Closed
PausedActive, Closed
ClosedActive (re-open)
Re-opening a closed job brings it back to Active status and makes it visible on your career page again. All previous candidate data is still attached. New candidates can apply alongside the existing pipeline.

Creating a Job

Editing or Closing

Viewing Candidates