Candidate Application Flow & AI Interview Invitations

When a candidate applies for a job with an active AI interview, the invitation process is handled automatically.

How It Works

Candidate Finds Your Job

The candidate discovers your open role on your public careers page.

Candidate Clicks Apply

They click Apply Now and are taken to the application form.

Candidate Fills Out the Form

They submit their personal information and resume.

Interview Invitation Sent

Hello Recruiter automatically sends an invitation email with a unique interview link.

Candidate Completes the Interview

The candidate clicks the link and enters the AI interview at their convenience.

Scorecard Generated

The interview completes and a scorecard is generated for your review.

You can also manually invite candidates to interview:

Open Candidate Profile

Navigate to the candidate’s profile from the Candidates section.

Send Invitation

Click Send Interview Invitation.

Candidate Receives Email

The candidate receives an email with their unique interview link.

Configure how invitations work at the job level:

Auto-invite on apply — Automatically send interview invitations when a candidate applies.
Expiration window — Set how long candidates have to complete their interview (e.g., 7 days).
Reminder emails — Enable automatic reminders for candidates who haven’t started.

Keep expiration windows reasonable. 5–7 days is ideal. Too short may exclude busy candidates; too long creates pipeline drag.