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When a candidate applies for a job with an active AI interview, the invitation process is handled automatically.

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How It Works

1

Candidate Finds Your Job

The candidate discovers your open role on your public careers page.
2

Candidate Clicks Apply

They click Apply Now and are taken to the application form.
3

Candidate Fills Out the Form

They submit their personal information and resume.
4

Interview Invitation Sent

Hello Recruiter automatically sends an invitation email with a unique interview link.
5

Candidate Completes the Interview

The candidate clicks the link and enters the AI interview at their convenience.
6

Scorecard Generated

The interview completes and a scorecard is generated for your review.

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Manual Invitations

You can also manually invite candidates to interview:
1

Open Candidate Profile

Navigate to the candidate’s profile from the Candidates section.
2

Send Invitation

Click Send Interview Invitation.
3

Candidate Receives Email

The candidate receives an email with their unique interview link.

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Invitation Settings

Configure how invitations work at the job level:
  • Auto-invite on apply — Automatically send interview invitations when a candidate applies.
  • Expiration window — Set how long candidates have to complete their interview (e.g., 7 days).
  • Reminder emails — Enable automatic reminders for candidates who haven’t started.
Keep expiration windows reasonable. 5–7 days is ideal. Too short may exclude busy candidates; too long creates pipeline drag.

Viewing Candidates

Interview Hub

Creating a Job