When a candidate applies for a job with an active AI interview, the invitation process is handled automatically.
How It Works
Candidate Finds Your Job
The candidate discovers your open role on your public careers page.
Candidate Clicks Apply
They click Apply Now and are taken to the application form.
Candidate Fills Out the Form
They submit their personal information and resume.
Interview Invitation Sent
Hello Recruiter automatically sends an invitation email with a unique interview link.
Candidate Completes the Interview
The candidate clicks the link and enters the AI interview at their convenience.
Scorecard Generated
The interview completes and a scorecard is generated for your review.
Manual Invitations
You can also manually invite candidates to interview:
Open Candidate Profile
Navigate to the candidate’s profile from the Candidates section.
Send Invitation
Click Send Interview Invitation.
Candidate Receives Email
The candidate receives an email with their unique interview link.
Invitation Settings
Configure how invitations work at the job level:
- Auto-invite on apply — Automatically send interview invitations when a candidate applies.
- Expiration window — Set how long candidates have to complete their interview (e.g., 7 days).
- Reminder emails — Enable automatic reminders for candidates who haven’t started.
Keep expiration windows reasonable. 5–7 days is ideal. Too short may exclude busy candidates; too long creates pipeline drag.
