> ## Documentation Index > Fetch the complete documentation index at: https://docs.hellorecruiter.ai/llms.txt > Use this file to discover all available pages before exploring further. # Build Your Hiring Workflow — Stages, Interviews & Order > Set up a job's hiring workflow in Hello Recruiter: add interview and transition stages, choose an AI or human interviewer for each round, reorder stages, and save. > [!NOTE] > > **Who is this for?** Users with the **Organisation Administrator** and **Recruiter** roles. A job's **Workflow** is the path every candidate takes, from applying to being hired or rejected. You decide which stages a job has, which ones are interviews, and who runs each interview. ## Open the Workflow Open the job and choose **Workflow** from the **Job Navigation** menu on the left. ![Workflow with numbered labels: 1 interview counts, 2 time saved per hire, 3 add a stage, 4 a stage, 5 drag to reorder, 6 transition stage](https://mintcdn.com/hellorecruiter/xPIxOSxbkxKXjW9R/images/screenshots/workflow-overview.webp?fit=max\&auto=format\&n=xPIxOSxbkxKXjW9R\&q=85\&s=9d21b1b35aea457cbd290c41fc761f48) A job's Workflow ### What You See * **Header stats** — the number of **AI Interviews** and **Human Interviews** in the workflow, how much of it is **Automation**, and the **Estimated savings per hire**. * **Stage groups** — the workflow runs from **Applicants** through **Screening**, **Interviewing**, and **Offer** to **Hire**. Some workflows also end with a **Rejected** group. Each group shows how many **stages** and **interviews** it has. Click the arrow to expand or collapse it, and **+** to add a stage. * **Stages** — each row is one stage. Interview stages show a tag (**Interview** or **Take-home**), the **Duration**, the interviewer (for example **AI — Aria**), and how the questions are set (for example **3 questions** or **Auto**). Stages without an interview, such as **On Hold** or **Screening Passed**, show just their name. * **Attached steps** — a take-home's **Take-home follow-up call** appears right under it, linked to it. The same groups appear as tabs on the job's [Candidates](https://docs.hellorecruiter.ai/companies/candidates/viewing-candidates.md) page (Offer and Hire share one tab, **Offer & Hire**), and each stage inside a group shows up there as a **Sub-stage** button. Rejected candidates are listed separately under **Rejected** on the Candidates page. ## Add or Edit a Stage Click **+** on a stage group to add a stage, or click an existing stage to open it. The stage panel opens on the right with two tabs: **Overview** and **Interview Guidance**. **1. Name the stage** Enter a **Stage Name** for your team. Optionally, add a **Stage Name for Candidates**, the name candidates see. **2. Choose the stage type** | Stage type | In the app | Use it for | | - | - | - | | **Interview Stage** | "Candidates will be interviewed at this stage" | A round where the candidate is interviewed | | **Transition Stage** | "A holding/status stage (e.g., On-hold, Passed, Failed)" | A step with no interview, such as **On Hold**, **Passed**, or **Failed**. Your team moves candidates here based on the job's requirements, and you can add as many as you need. You can also use automations to trigger actions when candidates arrive. | A new stage starts as a **Transition Stage** named **New Stage**. Choose **Interview Stage** to add an interview. **3. Choose the interviewer (interview stages)** Under **Interviewer**, choose **AI Interviewer** (Automated) or **Human** (Team Member). For an AI interviewer, pick **ARIA**, **MAX**, **NIX**, or **WHIX** from **Select AI Interviewer**. For a human, pick a team member from **Select Human Interviewer**. See [AI Persona](https://docs.hellorecruiter.ai/companies/settings/ai-persona.md). **4. Set up the round** Pick the **Duration**. You choose the length for each round, for example **15**, **30**, **45**, or **60 minutes**. Take-home rounds show a **Deadline** instead. Then set [phone interview](https://docs.hellorecruiter.ai/companies/workflow/phone-interviews.md) and [Video Insights](https://docs.hellorecruiter.ai/companies/workflow/video-insights.md) if you need them, and fill in the **Interview Guidance** tab. See [Interview Agenda](https://docs.hellorecruiter.ai/companies/jobs/interview-agenda.md). **5. Save** Click **Save Changes**. Click **Cancel** to close without saving, or **Delete Stage** to remove the stage. On an Aria stage set to **Questions** with no questions yet, the button reads **Generate questions** instead. Generate or add your questions first. See [Interview Agenda](https://docs.hellorecruiter.ai/companies/jobs/interview-agenda.md). ![Stage panel with numbered labels: 1 Interview Guidance tab, 2 stage names, 3 stage type, 4 interviewer, 5 AI interviewer and duration, 6 Save draft](https://mintcdn.com/hellorecruiter/xPIxOSxbkxKXjW9R/images/screenshots/workflow-interview-stage-overview.webp?fit=max\&auto=format\&n=xPIxOSxbkxKXjW9R\&q=85\&s=095e4b01366458bb8a3342bf964b1b98) An interview stage: name, stage type, interviewer, and duration ## Reorder or Change Stages * **Drag** a stage by its handle (the dots on the left) to move it to a new position. * **Click** a stage to open its settings and change them. Changes to the workflow apply to future interviews only. Candidates who already finished a round keep their results. ## Rounds You Can Add ![Interviewing group with numbered labels: 1 length, interviewer and guidance mode, 2 follow-up call linked to the take-home, 3 number of questions](https://mintcdn.com/hellorecruiter/xPIxOSxbkxKXjW9R/images/screenshots/workflow-interviewing.webp?fit=max\&auto=format\&n=xPIxOSxbkxKXjW9R\&q=85\&s=08548aa9caeac4a60301e9f73d7fe719) Interviewing rounds with Max, Nix, Whix, and Aria | Round | Interviewer | Guide | | - | - | - | | Initial screening | Aria | [AI Persona](https://docs.hellorecruiter.ai/companies/settings/ai-persona.md) | | Technical interview | Max | [AI Persona](https://docs.hellorecruiter.ai/companies/settings/ai-persona.md) | | Take-home assessment | Nix | [Take-Home Assessment](https://docs.hellorecruiter.ai/companies/jobs/take-home-assessment.md) | | Take-home follow-up call | Nix | [Follow-Up Call](https://docs.hellorecruiter.ai/companies/jobs/take-home-follow-up-call.md) | | System design interview | Whix | [System Design Whiteboard](https://docs.hellorecruiter.ai/companies/workflow/system-design-whiteboard.md) | | Human interview | A member of your team | [AI Persona](https://docs.hellorecruiter.ai/companies/settings/ai-persona.md) | > [!TIP] > > **Keep each round focused.** A short screening round followed by one deeper technical round usually gets better completion than one long interview. ## Related Guides > [card] [AI Persona](https://docs.hellorecruiter.ai/companies/settings/ai-persona.md) > [card] [Interview Agenda](https://docs.hellorecruiter.ai/companies/jobs/interview-agenda.md) > [card] [Candidate Communication](https://docs.hellorecruiter.ai/companies/job-settings/candidate-communication.md) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.